AvacPlano
Intelligent search across thousands of articles, invoices, and documents from Sage 50c — with AI semantic search via Gemini, Elasticsearch indexing and centralised project management.
The Challenge
AvacPlano is an HVAC engineering and construction firm working daily with thousands of articles, suppliers, and invoices stored in Sage 50c. Finding the right part for a project, cross-referencing supplier data, or recovering an invoice from months ago required manual work — someone needed to know the exact code.
The team needed a tool that searched by meaning — not just by exact code — across the entire ERP history, and that gave a view of ongoing projects without having to open Sage every time.
Our Solution
We built an intelligent search layer on top of Sage 50c, with AI semantic search via Google Gemini, Elasticsearch indexing and a centralised dashboard for project management.
AI Semantic Search
Engine powered by Google Gemini that finds articles and invoices by approximate description — type the term you know and the system maps it to what Sage has stored.
Elasticsearch Indexing
The entire Sage 50c article catalogue indexed in Elasticsearch — instant search across tens of thousands of references, even with partial terms.
Direct Sage 50c Integration
Connection to the accounting ERP via .NET API — clients, articles, prices, and invoices always synced, no out-of-date copies living in parallel.
Project Management
Dashboard with status, budget, and documentation per project. Each project has its own space with associated clients, invoices, and files.
Centralised Documentation
PDFs, technical specifications, and supplier datasheets accessible from the same interface — no need to jump between server folders.
Multi-User With Permissions
Multiple team members at the same time — engineering, admin, management — each with permissions appropriate to their role.
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Results
Natural Language Search
No need to know Sage's exact codes — the AI translates what the user types into what the ERP has stored.
Zero System Hopping
All the information in a single interface — instead of switching between ERP, file server and Excel sheets.
Always Current Data
Direct Sage 50c integration ensures every search returns the real state, never a stale copy.
Ready to simplify your business in one system?
Fewer systems. Fewer errors. Less wasted time.