AvacPlano Engineering
An intelligent document management and invoicing system that transformed how an engineering firm organises and searches through thousands of documents and invoices.
The Challenge
AvacPlano Engineering, a consulting and engineering firm, faced a growing problem: hundreds of invoices and documents accumulated over years, scattered and difficult to find. The administrative team spent hours searching for specific invoices, cross-referencing data with clients, and keeping financial records up to date.
Manual processes not only consumed precious time but introduced errors — duplicate invoices, misplaced documents, and difficulty obtaining quick financial reports. The company needed a solution that would centralise all information and make search instant.
Our Solution
We developed a document management system with intelligent search, integrated directly with the company's Sage 50c invoicing system.
AI-Powered Intelligent Search
Advanced search engine with artificial intelligence that finds any invoice or document in seconds, even with partial terms or approximate descriptions.
Sage 50c Integration
Automatic synchronisation with the existing invoicing system — all invoices, products, and client data are imported and updated automatically.
Financial Dashboard
Real-time dashboard with key indicators — total clients, issued invoices, accumulated revenue, and system status, all visible on a single screen.
Centralised Document Management
All documents in one place, organised and searchable. PDFs, invoices, and client records accessible with a single click.
Reports & Export
Detailed financial reports generated automatically with data export in multiple formats, making analysis and decision-making easier.
Multi-User Access
Multiple team members can access the system simultaneously, with permissions configured to ensure data security and privacy.
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Results
95% Faster
Invoice and document search reduced from minutes to seconds thanks to the intelligent search engine.
Zero Duplications
Complete elimination of duplicate invoices and misplaced documents through information centralisation.
Real-Time Visibility
Dashboard with automatically updated financial metrics, enabling instant informed decisions.
Ready to simplify your businessin one system?
Fewer systems. Fewer errors. Less wasted time.